Data Room and the FTP : comparison
With the growth of the global business, more and more companies use technological innovations to deal with and store large amounts of docs and files. For these purposes you need to guarantee certain confidentiality that protects the data. In recent years it is these specifications that best meet the , which wins against other systems and services, such as data clouds or FTP.
Before, the FTP was initially often used when it was necessary to mail a “heavy” file that did not fit in the email. But after some time it had been discontinued as it was too accessible in front of large audiences because it was shared openly and can be received not only by its receiver. On the other hand it was difficult to create together with manage accounts if he was not really a computer professional. In general, there was a new virtual place where the file was initially stored but there was no chance of controlling it or discussing crucial issues. Here we will see in more depth the difference between FTP and the using online data room.
First concern concerns comfort and ease of use. The File Transfer Protocol works through port 21 that will remains closed in most companies due to safety issues. Create and manage consumers can only specialists, so it takes more hours and energy. If the password will be lost, it is impossible to restore it. In turn, access to the data room is carried out through the internet browser, it is not even needed to install specialized programs. Adding a person is as easy as entering the email address, and restoring the username and password is always possible.
Stability is the weak point of the FTP process, since through it the files are shared openly; Any document could be easily shared and sent to additional emails. apply SSL encryption, the same that banking companies use to make transactions between bank cards.
As regards auditing and notifications, the FTP does not have the possibility of controlling the actions that are carried out while using documents, nor exchange of ideas on the data. If new files are added, other users must be informed. On the contrary, virtual data room allows monitoring of actions carried out by users, systems of restrictions and limitations according to the legal rights granted to each user. There is a likelihood to discuss the information, and if the number of documents in the folder increases, users get notifications to their email.
FTP is a low-level protocol, that no company is responsible, so high-level professionals are responsible for creating and managing everything, solving problems that arise. A data room software has several managers that are available every day of the year 24 hours a day. At any time you can receive help, customized solutions and make essential changes by phone or e-mail. This service interacts with your customers definitely and you will never have to work to solve technological issues.
After comparing the FTP and we see the reasons why the former is already a thing of the past. Companies of all quantities entrust their confidential documents for the service that provides comfort, security, even more control and confidentiality.